ABOUT US
Lott Entertainment is a boutique event and consulting firm focused on providing start-to-finish creatively inspired elements to exceptional social/corporate functions. From annual conferences, booth setups, expo oversight, fundraising/charitable events, and more - we pride ourselves on providing clients with thorough support and industry expertise
DETAILS
Salary: $40,000 - $42,000
Full Time: Administrative Exempt Position
Hours: 10am-6pm + Events
Location: WFH/Remote - Must be in the Houston area and be able to attend meetings in person
JOB DUTIES
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Administrative Duties for Lott Entertainment as assigned
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Maintain spreadsheets for expenses, merchandise needed, ticketing, comps, client hotel needs, reports, auction tracking, signage & décor tracking, attendance, vendors, etc.
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Attend all client and vendor meetings (virtual and in-person)
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Research and order branded merchandise and work with vendors to brand, print, ship, etc.
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Arrange shipping and receiving for client events
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Manage on site event set up and tear down
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Handle follow-up’s with vendors, clients, sponsors, auction, and attendees as needed
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Maintain ticketing needs for clients and attendees (assisting with ticketing builds, selling tickets on back end, pulling comps, creating and sending reports)
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Act as lead check-in personnel for clients
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Book hotel and travel accommodations as needed for clients and special guests
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Oversee volunteers and staff at registration/check-in
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Create attractive displays and set ups for registration, box office, marketing functions, auctions, etc.
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Maintain production timelines
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Maintain scope and to do checklist to ensure all duties are met
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Maintain inventory of boxes and ensure they get where they need to be, and are kept neat and tidy
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Minor graphic design duties and event layouts
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Oversee bag stuffing/unstuffing
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Assist in finding and maintaining vendor contacts
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Assist in communication and coordination with vendors
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Write copy as needed for events, auctions, email marketing, etc.
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Assist CEO in ensuring all printed materials, signage, and e-correspondence are accurate, organized, and ready to be printed/distributed
REQUIRED SKILLS
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Excellent attention to detail and organizational skills
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Excellent written and verbal communication skills
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Knowledge and proficiency in Microsoft Excel, Word, and Google Drive tools
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Proficiency in typing, data entry, and basic math
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Punctual and able to commit to a full time schedule
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Knowledge of the basics of event planning
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Basic understanding of event logistics
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Able to lift and carry 30+ lbs
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Able to create and set up decorative displays
PREFERRED SKILLS
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Basic graphic design skills and knowledge of design software(s)
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Excellent copy writing skills
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Understanding and active participation in networking avenues
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Knowledge of social media platforms
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Knowledge of virtual meeting platforms and their functionality (Teams, Zoom, etc.)
REQUIRED EXPERIENCE
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3 years of experience in event planning and logistics
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3 years of experience in high-level written communications
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Associates degree or higher from an accredited college or university
OTHER REQUIREMENTS
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Reliable transportation
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Functional laptop with up-to-date software including Microsoft Office Applications
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Usable cell phone for work (one will be provided if needed)
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Able to work nights and weekends as needed
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Regular access to a printer/scanner
Compensation is commensurate with experience. This position is remote, full-time, and exempt. This is a salaried position.
Please email resumes and references to Lott Entertainment’s Team Member - Lorry at TopNotchVAServices@gmail.com.
